Features

Information enters an organization from various sources: critical business information arrives in the form of paper documents, electronic files, bar codes and more recently from forms that are completed on the Internet.

Capture»Store»Search»Retrieve»Collaborate»Manage»Distribute

ADOS Smart Document Management Solutions manage all of your information assets including active paper documents, documents and files stored off-site, documents converted to electronic documents, and any other digital files.

Capture Documents

ADOS document imaging software integrates the latest technology for document capture solutions to replace manual data input. Document capture is the process of electronically imaging a hard copy document through scanning or accessing digital images from another database. An organization’s productivity and cost-efficiencies are significantly increased when capture technologies are implemented.

ADOS can help you read and manage your scanned documents and Universal Product Code

Store Documents

Once captured by the document imaging scanner, document data is stored in a central repository to provide immediate access to anyone who is given secured access. ADOS will index your documents during the capture process to facilitate smart, easy-to-use, and instantaneous document retrieval.

ADOS will index your structured and unstructured documents for storage

ADOS automatically builds a file structure that allows you to assign images to be indexed. Once the images are captured and indexed, the content is ready for cold storage. ADOS document management software integrates with virtually any type of storage including SAN, NAS, RAID and WORM devices like MO/UDO Jukeboxes.

Search Documents

The search feature allows you to enter keywords and lists all documents that meet your criteria. This helps users to quickly locate content with sophisticated search combinations including full-text and content attribute criteria. Searches are essential in retrieving documents.

Searching for documents with ADOS is like using a search engine, it’s that easy!

When documents are stored, each document is assigned to a category and sub-category level. You can define as many categories and sublevels of categories as needed, at any time. Example of categories: Customers, Projects, Employees, Policies, Specifications, etc. Searches are essential in retrieving documents.

Retrieve Documents

When retrieving, users are allowed access from their Internet connection or desktop to view documents that are image files, either scanned or imported into the database. Retrieved documents can be viewed, printed, emailed and faxed in seconds. This will empower your employees, partners and clients to help themselves to business documents, accelerating your business proficiency, improving communication, and increasing efficiency which reduces cost.

Everyone has access to the same digital documents, eliminating the need for physical duplicates.

Collaborate Documents

Collaboration allows users to automatically route documents to and from end users to other end users following the business's functions.

Versioning and Check-in/Check-out

Make changes to a document and ADOS can automatically save those changes with the time, date and author of the edited copy as a version of the original. Check a document out of the Library and edit - no other user will be able to edit the document until you have checked it back in.

Manage Documents

Productivity increases when a document management system’s workflow capabilities are implemented. Many applications require multiple decision points and the ability to share documents among many users to complete tasks, processes, and procedures. Attempting to accomplish these types of activities with manual paper-based systems can be very labor intensive and prone to error, and lacks accountability.

Enhance and streamline business process management with workflow to increase operational efficiencies and reduce costs

In each workflow process, business rules are configured so that each document follows a specified route upon entering the workflow. At each step of the workflow process, decisions are made which determine the next step. Users can be assigned a task to complete and have the ability to create notes that travel with the document as it is processed.

Distribute Documents

At the center of our document management solution is your ability to digitally share stored images with anyone, anywhere, at any time. Users with secured access rights can access the document repository from any web-enabled device.

ADOS offers an array of modules to address nearly every conceivable scenario for sharing stored documents, whether it's in print, by fax, email, CD, or over the internet to dramatically improve distribution and increase productivity

With ADOS’s electronic document distribution, documents are delivered directly to the intended recipients, eliminating the need for paper, printing and postage costs.